Article 1- 'The name of the Association is 'National Association of Cardiovascular Diseases (Ulusal Kardiyovasküler Hastalıklar Derneği)'.
Article 2- The association’s head office is in Izmir. The association has no branch office.
Article 3- The Association's registered office is Kıbrıs Şehitler Caddesi 1441 Sokak 2/13 Alsancak- İzmir.
Article 4- The objectives, fields and forms of activity of the association;
Article 5- The Association was founded in 1988 by the following physicians under the name 'Association of Hypertension Control (Hipertansiyonla Mücadele Derneği)'.
Article 6- Activities and field of activity of the Association
The Association operates in scientific and social fields. The association shall not engage in religious or political activities.
Article 7- Becoming a member of the Association and withdrawing from membership
Every natural and legal person who has the capacity to act and who adopts the objectives and principles of the association and accepts to work in this regard and who meets the conditions stipulated by the legislation has the right to become a member of this association. No one shall be forced to become or remain a member of the Association.
The Association has two types of members:
Admission as a full member is realized by the ordinary resolution of the Board of Directors upon the proposal of two full members. Admission to honorary membership is upon the proposal of two full members and the unanimous decision of the Board of Directors.
The Board of Directors of the Association shall decide on the admission or rejection of the application for membership within a maximum period of 30 days and shall announce the result in writing to the applicant.
Article 8- Withdrawal from membership and expulsion
Each member has the right to withdraw from the association, provided that he/she notifies in writing. As soon as the member's resignation petition is submitted to the Board of Directors, the withdrawal procedures shall be deemed to have been finalized.
The members of the Association shall be expelled from membership in the following cases:
In the event that one of the above-mentioned situations is detected, the person shall be expelled from membership with the resolution of the board of directors of the association. Those who withdraw or are expelled from the association shall be deleted from the member registry by the board of directors and cannot claim any rights in the assets of the association.
Article 9- Bodies of the Association:
The Board of Directors may decide to establish Working Groups and Board of Directors Subunits if needed to increase the efficiency of the service. These bodies are responsible to the Board of Directors. The duties, powers and responsibilities of the General Assembly and the Supervisory Board cannot be delegated to these bodies.
Article 10- General Assembly of the Association
The General Assembly consists of full members who have the right to participate in the general assembly according to the regulation of the association and who have paid their annual fees. It convenes ordinarily every two years in May or extraordinarily upon the unanimous decision of all members of the Board of Directors or upon the written request of one-fifth of the members of the Association. As the most authorized body of the Association, it performs the duties and exercises the powers not delegated to any other body of the Association. The General Assembly is called to the meeting by the Board of Directors. If the board of directors does not convene the general assembly within one month upon the written request of the supervisory board or one fifth of the members of the association, upon the application of the supervisory board or one of the members requesting the meeting, the local civil judge of peace shall appoint a committee of three members among the full members of the association to convene the general assembly.
Article 11- Call Procedure
The Board of Directors shall prepare the list of members who have the right to participate in the General Assembly according to the Association's regulation. The members who will participate in the General Assembly shall be called to the meeting at least fifteen days in advance by announcing the date, time and agenda on the website of the association and sending a message to the e-mail address or contact number notified by the member. In this call, if the meeting cannot be held due to lack of majority, the date of the second meeting shall also be specified. However, the period to be left between the first meeting day and the second meeting cannot be less than one week.
If the meeting is postponed for any other reason, this situation is announced to the members by posting on the website of the association, indicating the reasons for the postponement. The second meeting must be held within two months at the latest from the date of postponement. The procedures in the preceding paragraph shall be applied for calling the members to the meeting. The General Assembly meeting cannot be postponed more than once.
Article 12- Place of Meeting
General Assembly meetings shall be held primarily at the head office of the Association. In compulsory cases, it may be held elsewhere with the unanimous decision of the Board of Directors of the Association.
Article 13- Meeting quorum
The General Assembly convenes with the participation of one more than half of the members who have the right to participate in the General Assembly according to the Association's regulation. If the quorum is not met in the first meeting, the majority is not required in the second meeting. However, the number of members attending this second meeting cannot be less than twice the total number of the full members of the Board of Directors and the Supervisory Board of the Association.
Article 14- Procedure of the Meeting
The meeting shall be held on the day, time and place specified in the announcement. Members enter the meeting place by signing across their names on the lists prepared by the Board of Directors. If a quorum is met, the situation shall be recorded in the minutes. The meeting shall be opened by the Chairman of the Board of Directors or one of the members of the Board of Directors to be assigned by him/her. After the opening, a chairman, a deputy chairman and a sufficient number of clerk members shall be elected to manage the meeting. The management of the meeting belongs to the chairman of the General Assembly. The clerks shall draw up minutes of the meeting and sign them together with the chairman. All minutes and documents shall be given to the Board of Directors to be submitted to the civilian authority within thirty days.
Article 15- Subjects to be discussed at the meeting
Only the subjects on the agenda shall be discussed at the General Assembly meeting. Only the subjects requested to be discussed by at least one tenth of the members present at the meeting must be included in the agenda.
Article 16- Duties and powers of the general assembly
Article 17- Voting and voting procedure in the General Assembly
In the General Assembly, unless otherwise decided, the elections of the members of the board of directors and supervisory board shall be voted by secret ballot and the decisions on other matters shall be voted openly. The resolutions of the General Assembly shall be adopted by the absolute majority of the members attending the meeting. The resolutions taken with the written participation of all members without coming together and the resolutions taken by all members of the association coming together without complying with the call procedure written in this regulation are applicable. Such resolutions shall not constitute an ordinary meeting.
Article 18- Board of Directors and nomination of candidates
The board of directors is the executive body of the association. Five full and five substitute members are elected by the General Assembly by secret ballot, specifying their duties. In the event of a vacancy among the full members, the substitute member who has received the highest number of votes shall be called to duty; if necessary, the Board of Directors shall determine which duty the new member will be assigned by making a new distribution of duties. The Board of Directors consists of a chairman, a vice-chairman, a secretary, a bookkeeper and a member. Members who wish to be a candidate for the board of directors shall apply in writing to the chairmanship of the association with a petition stating the position for which they wish to be a candidate one week before the date of the general assembly. In order to be a candidate for the chairmanship of the association, it is necessary to have served as vice-chairman or general secretary for one term. The board of directors is elected for two years. Former board members may be re-elected.
Article 19- Duties and powers of the board of directors
The board of directors may be called to a meeting at any time, provided that all members are notified, but shall hold an evaluation meeting at the latest every two months. It convenes with the presence of one more than half of the total number of members. Resolutions shall be taken by the absolute majority of the total number of members attending the meeting.
The Board of Directors fulfills the following matters:
Article 20- Duties of the members of the Board of Directors
Chairman: Represents the Association at home and abroad. Executes the decisions of the Board of Directors. Chairs the meetings of the Board. Reviews and approves the documents that make the Association debtor and creditor together with the bookkeeper.
Vice-Chairman: Carries out the duties of the chairman in the absence of the chairman or when deemed necessary by the chairman. Ensures coordination between working groups and the board of directors, controls the activities of working groups.
Secretary: Organizes internal and external correspondence. Prepares the agendas of the Board of Directors, ensures that the necessary books and decisions are written and notified.
Bookkeeper: Responsible for the regular monitoring of expenditures and revenues and the storage of valuable documents.
Member: Participates in the meetings of the Board of Directors with the right to vote. Undertakes the duties assigned by the Board of Directors.
Article 21- Duties and powers of the supervisory board
The Supervisory Board is elected by the General Assembly as three full and three substitute members. The supervisory board audits whether the association operates in line with the objective and the fields of activity specified to be carried out for the realization of the objective, whether the books, accounts and records are kept in accordance with the legislation and the regulation of the association, according to the principles and procedures determined in the regulation of the association and at periods not exceeding one year. It submits the results of the audit in a report to the board of directors and to the general assembly when it convenes. The supervisory board shall call the general assembly to a meeting when necessary.
Article 22- Duties and Activities of the Working Bodies (Groups, Platforms)
These are the scientific committees established by the Board of Directors of the Association on the subjects deemed necessary by the board of directors of the Association in order to realize the objectives specified in the regulation of the Association and working under the board of directors. It is formed by the Board of Directors of the Association. Members of the working bodies are not obliged to be members of the association. They encourage and organize research related to their subject, organize and coordinate multi-center research, especially at the country or regional level and multi-center research, and participate as a country in international multi-country, multi-center research when possible, prepare detailed projects and protocols for each study in advance and submit them to the Board of Directors for approval. The study project has to comply with scientific and statistical norms and ethical norms, especially in terms of Clinical studies. They cannot organize independent scientific meetings and congresses on their own, apart from the meetings of the Association. Their term of office is parallel to the term of the Board of Directors of the Association and is for two years.
Article 23- Notification to the administration of those elected by the bodies
Within seven days following the election held by the general assembly, the chairman of the board of directors notifies the names and surnames, place and dates of birth, occupations and residences of the full and substitute members elected to the board of directors and supervisory board and other bodies of the association by entering them into the Associations Information System (DERBIS).
Publishing Scientific Papers and Journals
Article 24- The authorized body to publish scientific papers and journals on behalf of the Association is the Board of Directors. The Board of Directors may delegate this authority to one or two members. The principles in the relevant article of the Law on Associations shall be complied with regarding the publication of papers and journals.
Article 25- Income of the Association
The sources of income of the Association are as follows:
The cash assets of the Association shall be deposited in national banks in the name of the Association or kept in the name of the Association in the safe deposit box of a bank by purchasing mutual funds, foreign currency, government bonds or treasury bills.
The Association may not accept any aid from political parties and trade unions and may not provide aid to the aforementioned organizations. It shall be the decision of the Board of Directors to examine the donations to be made to the Association and to accept the ones it deems appropriate and to decide on the donations to be made by the Association.
Article 26- Income documents
The income of the Association is collected with a "Certificate of Receipt". In the event that the income of the Association is collected through banks, documents such as receipts or account statements issued by the bank shall replace the receipt. Free goods and service deliveries to be made by the Association to persons, institutions or organizations are made with the "In-Kind Aid Delivery Certificate". Free goods and service deliveries to be made to the association by persons, institutions or organizations are accepted with the "In-Kind Donation Receipt Certificate". "Certificates of Receipt" to be used in the collection of the income of the Association shall be printed by the printing house upon the decision of the Board of Directors. The relevant provisions of the Regulation on Associations shall apply to the printing and control of the certificates of receipt, receiving them from the printing house, recording them in the book, transferring them between the former and new bookkeepers, and the use of these certificates of receipt by the person or persons who will collect income on behalf of the association with the certificate of receipt and the delivery of the collected income.
Article 27- Expenses of the Association
Expenses of the Association are made with expenditure documents such as invoices, retail sales receipts, and self-employment receipts. However, for the payments of the association within the scope of Article 94 of the Income Tax Law, an expense voucher is used in accordance with the provisions of the Tax Procedure Law, and for payments that are not within this scope, documents such as "Expense Receipt" or "Bank Receipt" are used as expenditure documents.
Article 28- Borrowing procedures of the Association
The Association may borrow with the resolution of the Board of Directors in case of need in order to realize its objective and carry out its activities. The borrowing can be by means of credit purchasing of goods and services and can also be in the form of cash loans. However, this borrowing cannot be made in amounts that cannot be covered by the income sources of the association and cannot be of a nature that will put the association into insolvency.
Article 29- Retention period of income and expense documents
Except for the books, the certificates of receipt, expenditure documents and other documents used by the association shall be kept for 5 years in accordance with the number and date order in the books in which they are recorded, reserving the periods specified in special laws.
Article 30- Authorization certificate
Except for the full members of the board of directors, the person or persons who will collect income on behalf of the association shall be determined by the decision of the board of directors by specifying the period of authorization. The "Authorization Certificate" containing the clear identity, signature and photographs of the persons who will collect income is issued in duplicate by the association and approved by the chairman of the board of directors of the association. Full members of the board of directors may collect income without a certificate of authorization. The duration of the authorization certificates shall be determined by the board of directors for a maximum of one year. Expired authorization certificates shall be renewed according to the first paragraph. In cases such as the expiration of the term of the authorization certificate or the resignation, death, termination of employment or duty of the person in whose name the authorization certificate is issued, it is obligatory to deliver the authorization certificates issued to the board of directors of the association within one week. Furthermore, the authorization to collect income can be revoked at any time by a decision of the board of directors.
Article 31- Internal audit of the Association
The internal audit of the Association is carried out by the Supervisory Board in accordance with the Law on Associations and the Association's regulation. At least once a year, the Supervisory Board shall examine the accounts, all correspondence and activities of the Association and report the results to the Board of Directors. A report on the results of the audit is also submitted to the General Assembly.
Article 32- Principles and procedures of bookkeeping of the Association and the books to be kept
The books and records of the Association shall be kept in accordance with the procedures and principles specified in the Regulation on Associations. In the association, books are kept on the basis of the operating account. However, if the annual gross income exceeds the limit specified in Article 31 of the Regulation on Associations, books may be kept on the balance sheet basis starting from the following accounting period. The Association keeps the following books on the basis of operating account, certified by the Provincial Directorate of Associations to which it is affiliated:
1.Minute Book: The resolutions of the Board of Directors are written in this book in order of date and number and the resolutions are signed by the members attending the meeting.
2.Member Registration Book: The identity information of those who join the association as a member, their joining and withdrawal dates are recorded in this book. The amount of admission and annual fees paid by the members can be recorded in this book.
3.Document Record Book: Incoming and outgoing documents are recorded in this book with date and sequence number. The originals of incoming documents and copies of outgoing documents are filed. Documents received or sent via electronic mail are kept by printing them out.
4.Operating Account Book: Income received and expenses incurred on behalf of the Association are clearly and regularly recorded in this book.
5.Certificate of Receipt Record Book: The serial and sequence numbers of the receipt documents, the names, surnames and signatures of those who receive and return these documents, and the dates of receipt and return are recorded in this book.
6.Fixtures Book: The date and manner of acquisition of the fixtures belonging to the Association, the places where they are used or given, and the deregistration of those that have expired are recorded in this book.
It is not compulsory to keep the Certificate of Receipt Record Book and the Fixture Book.
The books to be kept on the balance sheet basis and the principles to be followed are as follows:
The books registered in subparagraphs 1, 2 and 3 above are also kept in case of keeping books on the balance sheet basis.
Journal Book and General Ledger: The method of keeping and recording of these books shall be made in accordance with the principles of the Tax Procedure Law and the General Communiqués on Accounting System Application published pursuant to the authorization given to the Ministry of Finance by this Law.
Article 33- Amendment of the regulation of the Association
The regulation may be amended by placing it on the agenda of the Ordinary and Extraordinary General Assembly and by notifying the members in writing of the proposed amendments 15 days in advance. The required quorum for the amendment of the Regulation is 2/3 of the votes of the members attending the meeting and entitled to vote.
Article 34- Dissolution of the association and liquidation of assets
The general assembly may at any time decide on the dissolution of the association. In order for the dissolution to be discussed in the general assembly, 2/3 majority of the members who are entitled to attend the general assembly is required. In the event that the meeting is postponed due to lack of majority, the majority is not required in the second meeting. However, the number of the attending members cannot be less than twice the number of Board of Directors and Supervisory Board total members. The quorum required for a dissolution decision is 2/3 of the votes of the members attending the meeting and entitled to vote. Voting on the dissolution decision in the general assembly shall be open.
When the General Assembly decides on dissolution, the liquidation of the money, property and rights of the association shall be carried out by the liquidation board consisting of the members of the last board of directors. These procedures shall be initiated as of the date of the general assembly resolution on dissolution or the date of finalization of the automatic termination. During the liquidation period, the phrase "National Association of Cardiovascular Diseases in Liquidation" shall be used in the name of the association in all transactions. The liquidation board is responsible and authorized to complete the liquidation of the money, property and rights of the association from the beginning to the end in accordance with the legislation. This board first examines the accounts of the association. During the examination, the books, receipt documents, expenditure documents, title deed and bank records and other documents of the association are determined and its assets and liabilities are recorded in a report. During the liquidation proceedings, a call shall be made to the creditors of the association and the assets, if any, shall be converted into money and paid to the creditors. If the Association is a creditor, the receivables are collected. All money, property and rights remaining after collection of receivables and payment of debts are transferred to the state treasury. All transactions related to the liquidation shall be shown in the liquidation minutes and the liquidation procedures shall be completed within three months, except for the additional periods granted by the civilian administrative authorities based on a justified reason. Following the completion of the liquidation and transfer of the money, property and rights of the association, the liquidation board must notify the civilian administrative authority of the place where the head office of the association is located with a letter within seven days and the liquidation minute must be attached to this letter.
Article 35- Obligation of notification
Notifications to be made to the civilian administrative authority and / or associations information system;
Declaration: The "Association Declaration" regarding the results of the association's activities and income and expense transactions of the previous year as of the end of April is filled in by the board of directors of the association and notified to the Associations Information System by the chairman of the association within the first four months of each calendar year.
Article 36- Lack of provision: The relevant articles of the Law on Associations No. 5253 shall apply to the matters not specified in this regulation.